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Office Manager/ Document Controller

Amsterdam, Netherlands
One of our clients in North Holland have an immediate requirement for a Office Manager.

This is a site based position in Amsterdam at the Data centres.

As a Office Manager they expect you to: 

  • Provide the full administration support to the site-based construction project team as well as being the main interface for the project with both external and internal stakeholders.
  • Working closely with the Project Director providing all the support for a busy project.

Key Responsibilities:

  • Responsibility and interface for the initial office set-up (in conjunction with other company support departments).
  • Monitor project office costs, in conjunction with the project and facilities team, to ensure that budgets and costs are controlled.
  • Implement and manage an efficient meeting room system for the project.
  • Office housekeeping, ensuring that workspace, meeting rooms etc are kept in a tidy and professional manner.
  • Maintaining proper use of office machinery and calling engineers where necessary.
  • Help manage the information distribution involved in procurement using the document control system.
  • Maintenance of accurate records of all drawings and other construction documents issued by consultants and contractors through each stage of the project. Process a large number of documents daily, including a thorough QA check, printing and review/ distribution, and electronic forwarding to create an accurate and comprehensive audit trail.
  • Ensure that every drawing or other design document is received by the relevant trades and consultants; this involves being a final point check on any distribution marked by the Project Manager or Construction Manager.
  • Communicate to the Project Team the abilities of the document control system and provide training, technical and procedural support for all users.

Skills and Experience:

  • Experience of working on a construction site environment (in a similar role) preferable
  • Experience using an electronic document control system preferable but not essential
  • Knowledge of document control and/ or construction industry processes/ terminology preferable
  • Proven planning and process management skills
  • Attention to detail, accuracy and methodical approach to duties
  • Accurate typing skills with a minimum speed of 60 wpm
  • Must be able to communicate articulately, positively and effectively in English
  • Advanced knowledge of Word, Excel. PowerPoint preferable
Shannon Gomez | +31 610 79 3226 |
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